Humboldt High School Reunion

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Reunion Meeting Notes

Comittee meet early at 5:00 at DiGideos.

Next meeting the week of November 16th 2008 @ 1PM Laura's House.

$50 good through Thurday
 
$60 starts Friday and will be an all night price
 
pay pal may be available Friday night, but don't look good.
 
Doc and Judy Helsper confirmed for their help checking in guests
 
working on a power point with everyones senior picture from the  year books
 
fine tuned name tags, decorations,cameras,sign in book
 
in remembrance boards are done. we have very little for 1982-if you have a list of people from the three class who have died, let Laura and Tina know.
 
we are meeting at Degideo's Friday at 530 pm


Meeting Notes from Lou's Place on the 7th.

We went through all the emails and came up with counts.  Laura called them in on Tuesday.

Meeting Notes from last meeting @ Lou's Place.

     Steve Jerede from 82 said yes, Bill Gentle from 83 said no, John Monzel from 83 plans on attending.  Frankie Vail died. 

1.  DeGidio's Resturant Update:  We have to have confirmed numbers two weeks prior to the 21st, which gives us until the 7th of November.  They need this count to adequately prepare enough food.  Wade will update the website and send out another eblast to let people know about the event.  At a minimal we need people to RSVP with a yes, no or maybe.  Hopefully we will convince people to pay up front if possible.  Wade is going to look at creating a form.  There is a capicity limit of about 200 people and they can handle up to 300 overflow after the dinner rush ends about 8-9 pm.  Laura confirmed that we can let Jason from the resturant know on Monday 11/10/2008.

2.  DJ is confirmed.

3.  We are getting deserts from the Pastry Chef, who is donating them to the cause.  We talked about giving him some type of promotion at the event for his business.

4.  Mermorabilia:  Dan is still doing shirts and hats for sale.  Laura and Dana are heading up the search on information on things like a give away coffee cup's with Spartan Specialtes (144 were at 4 bucks).  Dana was going to talk with Synergy. to get pricing.

5.  Photo's:  Lou brought up the option to allow Tom Collin to takr prefessional photos.  Tom was a Humboldt graduate...we will leave politics out of the discussion.  The group thought it would be alright to allow Tom to take photo's and offer them for sale at the event.  How this would work, he would take professional grade photo's and people would sign up for them, and pay that night.  Then he would send them once developed.  We didn't think that would conflict with anything we are doing.  We still plan on putting some inexpensive cameras, like what they do at weddings on the tables to allow people to take photos through the night.  Then we will develop these and add them to the memorabilia cd we plan to send to all the people.  Then people don't need to worry about carrying cameras around.  Us on the committee can enjoy the evening.  Any can bring their own cameras and take pictures too!  

6.  We really need a push to get everyone signed up or confirmed.

Meeting Notes from 9/20/08 @ Laura's Place.

1.  $50.00 was discussed amount for people that sign up ahead, with $60.00 being the priced for those that show up at the door the night of the event.  Because of the reduction in price we are not price breaking for couples.
2.  Joey S. is checking and confirming for the 21st date for deserts.  Tina will follow up with him.
3.  The event will begin with a social hour starting at 6pm and 7pm dinner.
4.  Discussed checking into appetizers being available during social hour with thought of more being available following possibly after dinner.
5.  DJ was rebooked and confirmed for the DeGideos date.
6.  We have received addtional funds through PayPal and via mail. 
7.  Wade will contact all those that have paid via PayPal and offer then a full or partial refund based upon their ability to attend the new date or time.  Tina will contact those that have paid via check.
8.  We will be doing new mailings to be sent out to notify people of the new dates.  Wade will also email blast people.
9.  We discussed having a couple independant people to validate people as they arrive to determine if they are on the list paid persons verses those arriving the day of the event wanting to pay at the door.  Laura was going to check with her parents as possible selections.  The comittee decided that we will cover their meals for providing this service.
10.  News paper anouncements:
Pioneer Press, Start Tribune, The Voice, Asian Press, Humboldt Webiste.


Meeting Notes from 9/10/08 @ Lou Alvarado's house.
 
Present: Lou, Marie, Dana,Tina, Mary, Kelly and Wade.
 
Cancel Plan (A) Reunion on Oct. 11th, 2008 ;-(
 
Plan (B) Reunion on Nov. 14th, 2008 @ DeGidio's already book'd for a grooms 
dinner ;-(
 
Plan (C) Reunion on Nov. 21st, 2008 @ DeGidio's cost per person prepaid $50
and at the door $60.
Need to pick out menu, bartender included free of charge! 
Minumum of 40 people to attend,  capacity of 190 persons. 
Fee $100 deposit to hold date, money will be applied to bill night of
function.
All we need is our DJ if available on this date.
 

To Do on 9/11/08
Contact & Cancel contract(s) with : St. Matt's Social Hall (Bear & Tina) &
Clock Tower Cafe (Lou )

DJ Update:
 
I left message with Greg to check on 11/21/08 date
Nicole to cancel St. Matthew's hall. she will talk with John for deposit return, should take about a week. She will call back. No need to sign papers, part of original contract signed.

Contact Party In The House DJ (Bear) to re-schedule for November 21st, 2008.
If not available $200 deposit is gone.

Tina = Call DeGidio's between 9a.m. & 1p.m. talk with Joann or Jason, then
drop off  $100 deposit for November 21st, 2008. Get menu info

Lou = checking into other venue's = Harriett Island Pavillion & Paul & Sheila
Wellstone Center
 
Contact those who have booked their flights. Update that the function was
canceled & is re-scheduled.  Pre-paid PayPal's will receive a full refund.
This will give them the option of attending the function on November 21st. Versus
keeping their full payment until the function date and re-imbursing the
difference then. 

(TBA) our next meeting/place/topics to cover
 
Update our commitee members before first and get feed back. Then contact by
email our pre-paid alumni members. Resend post cards with new info. Keep
intouch & contacting our alumni classmates.
Kelly suggested we meet weekly now to gather more names and contacts.


Plan (D) Dan King has the go ahead to order up & sell hats ($15) & t-shirts
($20). Using his own money and marketing at the homecoming, renunion & Marty's
Bar.

Lou suggested we keep intouch and work together for the next reunion in 5 or
more years. 

Keep your head in the game, we can  do this!


Tuesday, August 19th,2008 meeting notes.

We updated the website: Included a rush date for getting RSVP's.  Also we did a email blast through classmates of the event with website information.  Wade will send a seperate email by Thursday to any updated email address we have received from people updating their profiles.

We are going to make a deposit for the DJ ($200) and we signed them into a contract. 

Finished mailings out to the classes.


Hi All,
We had a great meeting at Gayle's house this evening.  Wish more of you could have made it.  Do you realize we are only about 58 days away from the reunion?  Yes, 58 days until the reunion!!!  Okay, so Gayle, Dana and Mary were present at the meeting.  Class of '82 representin'!!  Here is what we accomplished:
 
*The web site sign-up is no longer password controlled (Thanks to Wade for getting it unlocked)
 
*Dana passed out the returned undeliverable postcards to Lou ('81) and Tina('83).  Gayle has the '82 list of missing.
 
*We have determined that we need 90 people signed up and paid by September 5th,2008 in order to go forward with the reunion! 
 
(This should give us enough time to cancel and get our deposits back if necessary.)
*This means we really need to kick it in gear and get the word out!   It is seriously CRUNCH TIME! 
 
*Wade, could you please post an urgent message on the web site announcing this?  Also, Could you send an urgent e-mail to all those individuals whose e-mail addresses have been provided?
 
*We checked the Paypal on the site and have determined that there are a couple of things that need to be added.   Can  we get a field added asking for attendees names and graduating class? And can we put a disclaimer on there about the non-refundable $1.00 paypal fee.
 
*We Need to meet every week from here on out.  We are too close to the end.
 
*Our next meeting is next Tuesday, August 19th,2008 at Gayle's House 7:30 pm.  
 
*** The reunion is just over 7 weeks away!  Let's come
together and get this done.   We are so close.  Everyone check out the website.  Hope to see you all on Tuesday.


Meeting minutes from June 30th.

Attendees: Lou, Dana, Tina, Gayle
 
After all expenses, we made $161.00 on the taco feed.
Dana distributed the returned postcards. 
 
We set the start time for the reunion at 7:00 - Tina said the church requested that we not interfere with parking for Saturday Mass.  So, that made it easier for us to decide.
We also decided to keep this party to our 3 classes only.  While it is a nice gesture to consider inviting others, it may be more of a hassle than we are prepared to deal with.  Let's put all of our efforts into our own classes at this time.
 
We agreed to go ahead with $75.00 for a single person, $130.00 for a couple. 
Here is what they will get for that:
 - Buffet Dinner - Lou will have the final menu and contract on 7/1/08
 - Music and Dancing
 - A great time with friends
We need to determine if beer and pop are included in that cost.  Should we give people 3 beer tickets each?  People can BYOB so that will need to be listed as well.
We need to determine if an address book and/or CD will come with this as well.
 
Do we have a lawyer in the group????
We need to determine what the cancel dates are with all of our vendors so if we don't get enough positive response, we'll have to cancel the event rather than lose money.  Once we have the drop dead dates for cancelling with each vendor and we have our general costs determined, we'll post a disclaimer on the web page.  It will probably say something like "We will be forced to cancel this event if we are unable to receive payment from a minimum of _______ people by __________ (insert date).  This should be done as soon as possible so that those paying soon are aware of this situation and if we need to keep a portion of their funds as processing fees - that is noted on the web page now too. 
 
So, we need final numbers and cancel dates on the food, DJ, beer, pop, etc so we can post this information.  We will post "proposed menu" type wording...
 
WEB PAGE
The web site has a new look to it - go check it out.  We have simplified it a bit.  You'll see the announcement of the event right up front.  Then below that we are asking people to update their profile - we've given them a link to do this.  Then we are asking them to RSVP and giving them a link to do that as well.  There will be a way for them to order memorabelia once we have that figured out.  Wade has also set up a Current Events section where we can show things we've done and what's coming up.  If you would like to add pictures/events to this - let Wade know (see below).  If you send pictures, please list who is in the pictures and where the event took place.  It's not always easy to figure everyone out. 
 
If you need to have a change made to the web page, send Wade an e-mail to wade@humboldthighschool.net and put "web site update" in the subject line. This will make processing requests easier.
 
We'll leave the meeting minutes open to view - no password protection.  This way people visiting can see that we are making progress.
 
We have all of the class lists on the web page now - just click the "1981 Class List" etc. button on the left side of the screen to see your class list.   
 - If you see a check mark in front of a name - that means we have a confirmed address.
 - If you see a date in the "Updated" column - that's the date of the most recent address we have.
 - If you see "Help" in the "Updated column - that means we need help locating them - returned postcard.
 - When you see "Yes" and a number in the "Attending" column - that means we have received their money and it reflects how many will be attending. 
 - When you see people's names in light gray on the class lists - those are our classmates that have passed away.  I know we have not indicated all of them at this time.  If you know of anyone that we have missed, please send Wade an e-mail.  We will add wording that says "Names listed in light gray indicates former classmates no longer with us."
 
PayPal charges a $1.00 processing fee.  This fee will be part of the $75.00 or $130 charged for the reunion. 
 - When someone pays via PayPal - the receipt they get will be their proof of payment.
 - We will get an e-mail saying there is a transaction and then we will go into the appropriate class list and update that they will be attending and the number attending in that party.
 - We will ask for the names of those attending so that we can make nametags for that night.
 
Wade - here's the snail mail address for those that don't want to pay online:
PO Box 130091
Roseville, MN  55113
 - Wade, please make sure that the RSVP page:
          1) tells them to let us know the names of the people in their party
          2) asks them to send us past and current pictures for a reunion slide show - see if we can figure out who everyone is...
          3) has a hotlink to mapquest for the church 
          4) has 3 or 4 hotels that are in the area
          5) encourages them to go to the message board to
 
We will have to put the cancellation disclaimer on that page.
 
 - When we get a payment to the PO Box, we will have to deposit the funds and update the web page with a "yes" and number attending in that party. 
 
We are planning on meeting at the end of July - look for a separate e-mail.  We will be getting the drop dead date information as well as the web site updates done in the next few days.  Our big push is to get people signed up now.  Our drop dead date could be as early as the beginning of September!!!!  That gives us two months to get people signed up! 


Meeting Agenda for June 30th will be held at Tina's house.  Call if you need directions.

What a fun afternoon this past Saturday was!  It was so nice to see the people that were able to make it and the food was great.  A few things I think we can take away from this weekend: 
 
     People are looking at the web site
     The reminders via Classmates seemed to work well
     We need to get on people's calendars as early as possible
     People interested in reconnecting is wide and varied
 
Let's captialize on these. 
 
I thought I would propose an agenda for this coming Monday's meeting so that we can get through it quickly and efficiently.  It would be great if everyone that doesn't have other commitments could make this meeting because we are getting to crunch time here. 
 
Update on the taco feed - money made, thoughts on how it went, etc. 
 
Update on postcards received back by class.  Dana has been tracking them.
 
Moving forward:
 
Through conversations with people we have heard that $75.00/person & $130ish/couple does not seem unreasonable.  I know that won't work for everyone, but we can try to work with some people if it's too much (remember Dan King won one of the jackpots!)  I'm recommending we go with that and let's get the web page up to date.  Please come Monday prepared to make a final decision on this and we'll move on from there.  It's time.
 
We need to get money coming in so we can start giving our vendors deposits.  If I understand things correctly, our PayPal account is set up, so...
 
Wade - can you get the web site ready to with the ability for people to see and pay via PayPal on the front page right after our meeting Monday?  If you could walk us through the process Monday (maybe in the test environment) - that would be ideal.  Then we should tell anyone we see to go to the web site and sign up.  If they do not have computer access, we can take their money, or they can send it to the PO Box.
 
We all need to tell people to sign up for the reunion on the web site ASAP  - we will need to start turning this money around to our vendors soon.  We need everyone to commit to connecting to a certain number of people to get this rolling.  Then, we will ask those people to contact everyone they can as well.  This weekend, we had several people trying to help us find people we have not connected with yet - it was great.
 
In order for Wade to be able to put the final information on the web site, we need to...
 
1)  Finalize the time - we have the hall from 6-12.  We can get in to decorate at noon.  Do we want to say 6:30 - 12 midnight then?  Final decision due Monday.
2)  Not sure who has the hall contract.  What is the hall capacity?  Is this defined in the contract?  This will help us determine if we want to advertise that other classes can attend after a certain time. Final decision due Monday so we can determine what time we can let others in and post this on the web page.
3)  Lou - if you go back to the 5/13 meeting minutes - were you able to get actual costs for the food?  Final amount and vegetarian option costs needed Monday so we can post the menu as well.
4) Laura - do we have final DJ costs that are apples to apples comparisons?  Can we review these on Monday?  Has anyone seen any of the DJs?  Decision on how to word entertainment due on Monday - maybe we'll just say that we're having music.
 
We have some beer cups left over from the taco feed. We can use those and I'll get pricing on others.
Once we have most of the other issues resolved - we'll see what we have left over for a decorating budget and we'll make something work out of that.  I'll bring some ideas on Monday.
 
Our #1 goal is to get people signed up and paid right now.  People are wondering who is coming.  Once we have people signed up, we can show who has committed by class on the web page.  That may motivate some others to join in.  Let's focus our energy on that and keep this moving. 
 
If I've missed anything, please let me know - I'll keep the agenda up to date, notify anyone that needs to take action and then send a final agenda Sun or Mon.  This will keep e-mails to a minimum for those that are using work addresses. 
 
We're almost there folks!  Let's push hard to get people signed up.

Meeting Comments from Mary on May 25th.

Next meeting at Tina's House June 10th, 2008 at 7PM.
Fundraising taco feed at Marty's Bar on June 21st from 2pm - 6pm.
We need to plan to make some tacos, who is going to serve and sell. 
Plus who is going to do raffle cards and the beer stamps etc.

Meeting Comment from Laura on May 20th.

She is checking for date to go to Wisconsin and listen to TNT DJ, Northern Lights.

Meeting Minutes from May 21st at Marty's Bar.

Marty's
Sat June 21, 2008
2:00-6:00 PM
Taco feed and Beer
Fun and games
Come one come all.

Marty's
We can't call it a fund raiser.
Sat June 21, 2008
2:00-6:00 PM
Taco Feed - 24 Dozens
Marty - Donates 1 Keg,! and si gns
Card Board Tip - Tina
Door Prize - Raffle - Julie
Beer - - Stamp - Lou
Thank You gift for Marty. Free invite for Marty and his wife Lisa.

Class Reunion Committee Only
---------------------------------------------

We need to decide about other classes definite time and place for party crashers
after 8 or 9 
What is the hall capacity? If we get enough intrest from the three class we may
not have the capacity for party crashers.
We can reach out to classes from 1978-1988.
We should be prepared for making an announcement at Home Coming

We can see Greg Rameriz, Party in the house DJ on June 7th at 3:00 PM in Eagan.
There won't be any lights. This will be a graduation party. Or Webster, WI in
the future. Dates to come in the future.

Potential DJs
Solid Gold
Can only be seen online at http:/! /online demovideo.com
Select #1 (DJ)
Laura saw them at Steve Fischer's Wedding on 09/2002.
Cost
4 hours 
extra each hours 
karoke 
for lights 
for speakers 
for cordless microphone


Meeting Minnutes from May 13th at Gayle's House.

Caterer- Dave Ramirez-Clock Town Cafe - Lou A.

ham, roast beef, mostaccioli w/meat sauce, garlic mashed potatoes, argratins, fruit platter, mixed veggies, Italian salad, coffee...Lou will check on actual price and meatless mostaccioli

 

Spread sheet started for price

need to work on:

decorations -Gayle

12oz beer cups () -Gayle

keg prices-16 gallon (2) Mich-Golden-Lite-Laura

Knowaks- - $ each, $ w/tax

            $ tap rental, $- deposit each keg

Petchens - each, w/tax  each

            Tap=, $ deposit on tap, $- deposit each keg

St Matthew's Mens club-Bob Knowak-

price for setups/soda

 

CD vs booklet with classmates names- all present-Dana, Julie, Lou, Mary, Gayle, Laura

 

DJ- Greg Ramirez-Part in the House DJ - Laura

4 hours-

extra hour(s) 

karoke-

includes:  2 speakers,lights,cordless microphones, computerized system

 

check with Dean for dinner music-Gayle

Fundraisor @ Marty's-Julie,Lou,Mary

next meeting Tuesday, 5/20/2008.7pm- Marty's bar

Meeting Minutes 4/22/08

> What we know


 Agreed to go with David - Lou will verify the prices, deposit, menu date, 
 
We have booked St. Matt's for October 11, 2008 at 6:00 - we have put down a percentage.
We need to be out by 12:00. 
We can get in to decorate at noon! Laura will pick up the keys on Friday!
We will owe a balance - including the cop. We may still have to pay 
for insurance through the Archdiocese. We will have to pay for 
two bartender. We need to pay the balance 30 days before. 
People can bring their own bottle. They will sell set-ups and keg beer. 
 
Laura will find us 3 DJ's, find a date/time we can go watch them and a group of 
us will go watch them in action!! 
Two options to try:
Cisco Estrada - call Julie Cruz for his information
Northern Lights - Rick Mros - 763-780-2275 - We can go to their studio and check 
them out
 
Desserts 
Joey Segovia will supply us with deserts from wherever he is working. 
 
What we need to do:
 
Budget for 
Decorating
Postage
Labels
Post cards
Hall rental
Deposits
Security
Insurance
Catering
Desserts
Pay Pal
Web page
Beer and set-ups
Entertainment - Laura
 
Wade - update the site with:
Asking if anyone is a member of the St. Matt's mens club. We may be able to get 
a discount for the hall. 
 
Julie:
Call the school to see if the glee/friendship club attendees want to get some 
money for helping set up and/or clean up. 
 
We need to gather all of the dollar figures by our next meeting - our goal is to 
have all of our information ready to post on the web page by May 30th!!!! 
 
 
May 13th is our next meeting! 7:00 at Gayle's house.
 

Meeting Minutes 3/2/08

Laura - Contact St. Matts to see what they have available for the Sept - Oct 
           time frame. See what the limitations are on catering. Can we bring anyone in
           for food and such.

Lou - Contact Cosettas and the Capital Grille for catering pricing and
         availability in the Sept - Oct time frame.
 
Mary - Contact the school and/or district to find out when the Humboldt 
          Homecoming will be. Contact Greg Ramirez and the West Side Band about
          availability and pricing.

Julie - Check into Jerabek's regarding desserts - High and Mighty about music - 
         pricing and options. 

Tina Burton - Can you resend everyone the electronic copy of your class list?
 
Julie and Lou - Check with Marty Simmons about having a fund raiser at his bar.
 
Gayle and Wade - Update the post card information. Print out the post cards 
                          with the addresses from the class lists. 

Dana - See if we can use your PO Box as the return address on the post cards.


Next meeting will be held on the 18th at Lou's house

We need to encourage everyone we see to go to the web site, enter a profile and complete the survey.  This is how we are going to communicate information on the upcoming events to everyone.  We need to get everyone going there.  We would like to give a discount to the class that has the highest % of classmates that register to come.  Maybe 10%? 

 

Please forward all address updates you get to the following people:

 

For Class of               Send info to

81                                        Lou Alverado

82                                        Gayle Carroll

83                                        Laura Helsper

These people will help keep the web site up to date and the information current.

 Laura
  1. To set up a time for Quinn and Gayle to meet with her at the bank to set up accounts.  Done with one exception and that is for the people that signed on the signature cards other than Wade and Gayle need to resign signature cards since Gayle's name was misspelled on the first run through.
 Julie
  1. To look into the cost of getting T-shirt and jerseys made.  We agreed on having the Indian on the front, the class year as the number and a name on the top. 

·                    Please forward the cost information to the mail list asap so we can decide how much we want to charge for them in order to make a profit and keep the cost viable.  We will offer these items on the web site and can be paid for via PayPal so the sooner we get the costs fixed, the sooner we can start selling them.

  1. Julie to line up fabulous prizes ? if she can let Gayle know what we have for prizes by Tuesday, August 07, 2007 ? I can put that on the postcard that will go out this week.
  2. Julie and Gayle to visit with Marty Simmons to see if we can have a fund raiser at his bar on Homecoming night.  See if he will donate a couple of kegs and check with Julie?s dad to see if he will help sell tacos. 
 Mary
1.      To get the date of Homecoming.  Friday, October 12 ? 4:00 pm ? done.
2.      Get an announcement in the Pioneer Press, West Side Voice and Asian Press announcing the reunion, guiding them to the web site address, tell them to sign in, inviting friends of the classes (teachers, other classes?) etc
 Dean 
  1. Set up a spreadsheet for each of the classes.  Dean will keep track of the finances for each class.  Send him all of your receipts and keep track of what you spend.  We may be able to apply that cost against our ticket price. 
  2. Call/e-mail both Julia and Tina about DJ?s (someone from the Gaona and Rangel families) to see what they can do to help us out, what they have/need?
 

Janet ? I know you weren?t there, but were you going to see if we can get reunion books printed through Thomson?  Please advise.

 

Dana ? Were you able to get a quote on glasses for us?  What is the lead time on something like that?  We would like to be able to sell them at the Homecoming fund raiser. 

 

Wade ? Need to make sure that the PayPal accts are set up and tied to our bank accts so we can start processing money when we have the shirts, cups, venue info all figured out.  (Update is that PayPal is setup, there was an error on first deposit.  I called bank and verified information and relinked the accounts.  I need to wait two days and enter the deposit amounts.)

 
Everyone ? keep locating and updating the class lists.  We want to invite as many people as possible. 
 Next meeting 9/23/07 at 5:00 ? Julia, can we meet at the Bridges of St. Paul? Not available at this time.  The final location will be on the web site and/or emailed to you.


6/10/07 Meeting
Attendees: Lou, Julie, Laura, Dean, Marie, Gayle

Where we are at:

The web site is up and running - we are able to get profiles and surveys completed. We will use the profile information to communicate with classmates (progress, updates, who we're still looking for, etc.) and the survey information will be used to determine what kind of a reunion we will be having (costs, location, events). *****Everyone needs to encourage classmates that they see to go to the web site, complete a profile and the survey, check in periodically to see where we are at on the planning and who we are still looking for.*****

Items we would like to see on the web site:

A way to see who we are still looking for. Some of the site visitors may be able to help us locate others.
A way to see who has visited - may be a way to stir initerest from others just looking.
Although the focus of this reunion will be on the classes of 81, 82 & 83, we would like to extend the invitation to other friends/teachers/etc.

We need to get the list of classmates for 1981 so the post cards can be sent out ASAP. We have extended the reply date to the end of July. Julie volunteered to get some drawing prizes for those that update their survey and profile by the end of July.

We agreed that we are going to try to have some seed money for future reunions left over after this one. It was further agreed that this money will be divided up by the level of participation for each year. Not just 1/3 for each year. Get your classmates to join us!!!

Mary Foster has found us and is willing to help plan the reunion.

We are going to be having sub committees work on different tasks to help move this along. The sub teams will report on status during our Sunday meetings. Right now, the sub teams we are looking at are:

Venue - Led by Julie and Gayle

Fund Raising - Led by Julie

Technology - Led by Wade and Dana

Entertainment - Music portion led by Dean -

Finances - Led by Laura, Gayle and Quinn(?)

We are all working on locating classmates!


ACTION ITEMS:

Lou and Marie to get the class list for 1981 and forward it to Gayle at this e-mail address ASAP. We need to get people filling in addresses quickly so that the class of 1981 gets a fair shake at the wonderful door prizes!

Gayle to resend the e-mail with the postcard in it so everyone can feed back on it. Done - Lou's e-mail addressed bounced back again. Will check on this and resent to Lou.

Gayle to update the postcard with the end of July drawing information.

Julie to get some prizes to give away to those that have completed the survey and profile prior to the end of July.

Each person should sign up for sub committee work - one, or more is great!!! If you feel strongly about a particular subject (location, food, music, how much we spend, etc.) - make sure your voice is heard by volunteering.

NEXT MEETING -

We will be working on locating the class of 1981, getting the postcards out, and trying to get people to use the web site. So, our next meeting will be on August 5, 2007 - 5:00 at Digideos. We chose that location because there is potential for that to be one of our sites for the reunion. Several expressed an interest in seeing what they have to offer. So, we will meet there, maybe sample some of their food and see if the atmosphere is what we want for our reunion.

See you then.


Reunion Meeting May 20th,  2007 15:00 held at Josephs Bar and Grill. 

Attending  Dana James, Gayle Cooper, Laura Poquette, Tina and Wade Dupey.

Discussed:  Meeting started with an update by Wade and Dana regarding the website and the Reunion Survey form was up and functional.  Currently the form is setup to email an account setup on the site.  The group decided to use a separate email address for each form created.  Wade printed off some of the web pages so others could see current content and we discussed new feature called Message Board on the lower side of the home (main) page.  Discussed was checking into adding paypal to the reunion site for future usage.  As a group we discussed additional information we wanted to gather from the Update Profile form.  Gayle mentioned about creating post cards to send out leading people to the website to fill out forms or contact people, we decided to set a tentative date towards the end of July to consider the feedback from the Reunion Survey form.  This isn't the last date we will accept information; rather the tentative date for us to take accumulated information into our planning phase.  Some talked about input of information regarding the reunion to the local and community news papers along with putting hyperlink on sites like Classmates.com to the reunion site.  Also discussed was the setup of bank account with two members from 1982 and 1983 class being signers and requiring two signatures on all expenditures.   Plus any funds left over in the end will be split between the attending years based upon percentage of attendance for future school reunions.  We discussed scanning of information from 1981 and 1983 year books along with class information so that we could finalize off the class pages for those years.  1981 was discussed to determine who was going to step up and participate in handling their class.  We decided that for now we will include them allowing them to participate in the reunion, but if no one in their class stepped up some of the 1981 reunion information might be minimal.  We decided to put a request out on the site to get some people to step up and help for the 1981 class.

Responsiblities:

Everyone:
1.  Go onto the website and update your profile and fill in the reunion forms.
2.  Visit the message board link and we would ask everyone to think of a question or two to add to the site and fill out responses to other questions on there.  Thought is that the more we put out there, the more it will drive traffic.  Plus this is a good way to create information that can be used for trivia during the reunion.
3.  Spread the word to friends and family regarding the reunion and website.

Gayle:

- Draft up the post cards and send to everyone to comment on. The post cards should state that people should only call Dana's # if they do not have e-mail access and we need the responses by July 15

- Check with local papers to see how many times we can run a free ad for the reunion. Star Trib, Pioneer Press, West Side Voice, West End Paper, an Oriental paper, Woobury, Eagan, Highland Park


Dana:

- Do the profile form (Done)

- Set up your business line with and answering machine.



Wade:

- Get the profile portion up and running so people can enter their profile information. (Done)

- Set up the survey and profile - e-mail addresses. (Done)

- Check with PayPal to see if you have to be on the bank account in order for the transactions to process. (Checked on and forwarded information to Gayle and Dana)  We can discuss next meeting bases on bank account findings.



Laura:

- Call the bank (Cherokee) to see if the checking account can be reactivated. Once this has been arranged for call Gayle and Wade with date/time to meet at the bank to set up signing authority.

- Call Quinn Chavez to see if he is going to be the 1981 participant.